Integrity Policy
The personal privacy of the individual and the security of personal data are important for Wardt Communication, who is responsible for ensuring that all personal data is processed correctly and in accordance with applicable data protection legislation. This Integrity Policy is a consent document and describes Wardt Communication’s processing of personal data. We therefore ask you to carefully read this Integrity Policy before sharing your personal information with us.
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The scope of application of the integrity
This privacy policy applies to individuals who are candidates, customers, suppliers and other stakeholders. Different chapters will be relevant to you depending on your relationship with Wardt Communication.
Who does the policy apply to?
This Privacy Policy governs how Wardt Communication collects and processes personal data for our candidates, customers, suppliers and other stakeholders.
When does the policy apply?
Positions at Wardt Communication are sometimes advertised on external websites, which are not owned or administered by Wardt Communication. Wardt Communication has not reviewed these websites which include links to Wardt Communication’s website. This Integrity Policy does not apply to the processing of personal data that occurs on such websites. Wardt Communication is not responsible for personal data processing on websites that are not part of Wardt Communication’s website.
Are you a candidate applying for an advertised position or want to send in a spontaneous application?
In order to appoint a new employee at Wardt Communication, we accept applications and save personal data in the current recruitment system. Wardt Communication will not actively process and/or collect sensitive personal data (such as information about membership in unions, political opinions, sexual orientation or religious beliefs) or information that is irrelevant to recruitment and hiring. It is therefore important that you as a candidate do not provide such sensitive personal data or information that is irrelevant to the position you are applying for. It is also important that you inform any references that their personal data has been submitted to Wardt Communication.
The processing of personal data performed by Wardt Communication in order to perform recruitment and/or freelance processes is based on your consent.
You may at any time send an email to legal@wardt.com to revoke your consent (read more under “Revocation of consent”).
Data relevant to an individual recruitment or freelance process, such as interview notes and references, are only saved for as long as they are necessary for the process in question and thereafter for up to two years after completion of the recruitment and/or freelance process. The reason is that Wardt Communication must be able to exercise their right in the event of a possible discrimination dispute. Wardt Communication regularly screens their candidacy system so that it can fulfil its purpose and stay updated.
The personal data Wardt Communication collects and processes for the above-mentioned processes includes:
- First and last name
- Contact details such as e-mail address, phone number, professional title and home address
- Information posted in social media such as LinkedIn, which is considered relevant and essential to assessing your professional qualifications
- IP address and browser settings
- URLs
- Gender
- Year of birth
- Skills-based suitability for the position
- Interview notes
- Test results from test tools used in the selection process
- Submitted references
- Correspondence between you and us
Are you a potential candidate?
In order to contact you as a potential candidate regarding relevant career opportunities, Wardt Communication collects personal information through internal networks and external searches of third parties and processes them in our recruitment system.
The processing of personal data is based on Wardt Communication’s legitimate interest in being able to find information on you as a potential candidate which we consider relevant to the current recruitment process and to be able to communicate and convey future career opportunities to you.
Personal data is stored in our recruitment system for a limited period of time, but not longer than six months, in order to establish a relationship with you as a candidate with the aim of transitioning the contact to the recruitment process.
The personal data Wardt Communication collects and processes for the above-mentioned processes includes:
- First and last name
- Contact information such as email address, phone number, professional title and home address
- URLs to the candidate’s profile with a third party
- Skills-based suitability for the position
- Information posted in social media such as LinkedIn, which is considered relevant and essential to assessing your professional qualifications
- Photography
Are you a reference?
The processing of the personal data of references is based on Wardt Communication’s legitimate interest in being able to contact submitted references in order to perform thorough and well-executed recruitment and freelance processes as possible.
As a routine, Wardt Communication will always send out this policy in a first contact with you as a reference so that you can find out how your personal data is being processed.
To protect the integrity of references, Wardt Communication will always summarize all the statements of the references and anonymize them in a reference report.
The reference report will be saved for two years in order for Wardt Communication to be able to exercise its rights in the case of a possible discrimination dispute.
Are you a contact person at an existing client?
In order to maintain a business relationship with you as a client regarding Wardt Communication’s services and products as well as marketing activities, Wardt Communication processes your personal data. The processing of this personal data is based on Wardt Communication’s legitimate interest in developing a business relationship with you and Wardt Communication’s ability to communicate with you as a contact person. Your personal data is stored on Wardt Communication’s platforms for communication and information purposes. Wardt Communication will only send mailings deemed to be relevant to your professional role. For each mailing you will be given the opportunity to unsubscribe.
How long personal data is saved depends on the nature of the personal data and its purpose. Wardt Communication does not save personal data for a longer period than necessary considering the purpose for which it was collected, unless otherwise required by law.
As a rule, Wardt Communication will save personal information contained in client agreements as well as information about business events, data on time reports, participants, assignments, payroll, invoices, declarations, financial statements, during the term of the agreement and subsequently for ten (10 years).
The personal data Wardt Communication collects and processes for the above-mentioned processes includes:
- First and last name
- Contact information such as email address, phone number, professional title and home address
- Information on an earlier employer (in those cases where it involves a previous client)
- Position and areas of responsibility
- Order history
- Correspondence between you and a subsidiary
- Technical information about how you have interacted with the subsidiary
- IP address and browser settings
- Information on dietary preferences (in connection with meetings, talks, events etc.)
Are you a contact person at a supplier?
In order to fulfil our obligations to you as a supplier, Wardt Communication handles your personal data as a contact person or that of other employees. The processing of this personal data is based on Wardt Communication’s legitimate interest in following up the services provided by the supplier and that Wardt Communication is able to communicate with you as a contact person. Your personal data is stored on Wardt Communication’s platforms for communication and information purposes.
How long personal data is saved depends on the nature of the personal data and its purpose. Wardt Communication does not save personal data for a longer period of time than necessary for the purposes for which they were collected, unless otherwise required by law.
As a rule, Wardt Communication will save personal data contained in supplier agreements, as well as information about business events, data in time reports, participants, assignments, payroll, invoices, declarations, financial statements, during the term of the agreement and subsequently for ten (10 years).
The personal data Wardt Communication collects and processes for the above-mentioned processes includes:
- First and last name
- Contact information such as email address, phone number, professional title and work place address
- Title and areas of responsibility
- Order history
- Correspondence between you and Wardt Communication
- Other information necessary for the provision and follow-up of the service
Interest notifications via website
Establishing and maintaining business relationships with clients and other stakeholders to develop Wardt Communication’s services, products and systems constitutes an important part of Wardt Communication’s operations. In order to contact parties interested in Wardt Communication’s services and products, and market activities, the company collects your personal data. This personal data is collected from you when you notify your interest via Wardt Communication’s website. The data will be stored in Wardt Communication’s marketing tools with the aim of establishing a business relationship with you.
Wardt Communication will process your personal information until it is no longer necessary to fulfil the above-mentioned purpose or until you request that you no longer want your personal data to be registered, in such a case, it will be deleted without unnecessary delay. Wardt Communication has also set up routines to regularly delete contact information that no longer fulfils its purpose.
The personal data Wardt Communication collects and processes for the above-mentioned processes includes:
- First and last name
- Contact information such as email address and phone number
- Correspondence between you and Wardt Communication
- Technical information about how you have interacted with Wardt Communication
- IP address and browser settings
Processing of this personal data is based on the consent you submitted in connection with your notification of interest.
Responsible for personal data
Wardt Communication AB (corporate identity number 556662–1305) is responsible for the processing of your personal data in accordance with applicable legislation.
Address: Grönviksvägen 89, 167 71 Bromma
Wardt Communication as a personal data officer
Wardt Communication is personally responsible for Wardt Communication’s personal data but there may be situations where Wardt Communication is not the responsible person, but only a personal data officer for third parties. When Wardt Communication handles personal data as a personal information officer, it is done on behalf of a third party and Wardt Communication is then bound by the instructions Wardt Communication has received from the person responsible for the personal data. In these situations, Wardt Communication cannot guarantee that such processing will occur in accordance with this Integrity Policy, but Wardt Communication will always ensure that processing is in accordance with applicable law.
Your rights
As an individual, you have the right to receive, free of charge, once a calendar year, after a written application to Wardt Communication to the above address (under “Responsible for Personal Data “) information about which personal data Wardt Communication is processing about you and information about the extent and purpose of such processing. You as an individual also have the right to request that we block, delete or correct your personal information at any time. For those cases where there are legal obligations that prevent us from deleting certain information immediately, we may deny your request for deletion. These obligations exist, for example, in accounting legislation. Should the legal obligations prevent your personal data from being deleted, they are marked so that they are not actively used.
In cases where Wardt Communication’s processing of personal data is based on your consent, you are always entitled to withdraw your consent at any time. A withdrawal does not affect the legality of the processing that has occurred based on your consent before withdrawal. If you revoke your consent, Wardt Communication will no longer process your information unless Wardt Communication is legislatively bound to continue processing it.
On revocation of consent, you can contact Wardt Communication at any time at legal@wardt.com. We will process your request as fast as possible.
You have the right to file a complaint with the Data Inspectorate if you consider that your personal data has been incorrectly handled. To do this contact the Data Protection Inspectorate on phone number 08-657 61 00 or via email datainspektionen@datainspektionen.se.
Changes to this policy
Wardt Communication reserves the right to revise this Integrity Policy from time to time. The date of the latest change is stated at the end of the Integrity Policy. If we make any changes to the Integrity Policy, we will publish these changes on our website. You are therefore recommended to read this Integrity Policy on a regular basis to make note of any changes. If we change the Integrity Policy in a manner that differs significantly from what was stated when your consent was collected, we will notify you of these changes and, if necessary, request a renewal of your consent to Wardt Communication’s personal data processing.
Contact us
If you have any questions about this Integrity Policy or our use of personal data, please contact us at legal@wardt.com.